Welcome to the Aviation Networking Forum (ANF).  The following information is to serve as a guideline for your participation during the venue.  All questions and situations not specifically addressed within this document or situations whereby clarification is required shall be based upon the final decisions of the ACPC Board of Directors.

1. All companies requesting space for participation in the Aviation Networking Forum must have at least one paid attendee from that company registered prior to your booth being confirmed.

2. Registration for the ANF is ONLINE at www.acpc.com ONLY. Please register and pay by credit card to reserve a space in the ANF for your company.  The cost for a space is $500 per company. Electrical power will be included with each booth BUT MUST BE PRE-ORDERED TO AVOID ADDITIONAL CHARGES. 

3. Upon registering for the ACPC Conference online, you will receive a confirmation number to be used as your access code to register for the ANF.  Once you have registered for the ANF online, the system will issue you and ANF confirmation number.  Each registration will be stamped with a date and time.  This ANF confirmation number will determine only the assignment order of your booth.   This is not your booth number.  

4.  There are only limited booths available.  The booths are assigned on a “First Come, First Serve” basis.  Your booth Number will be assigned in order of receipt and after payment is verified for the ACPC Conference and the ANF Forum.  Also, only one booth is allowed per company.

5. The Aviation Networking Forum will not entertain requests for booths.  Booth location will be numbered and will be assigned as your confirmed registration is received. 

6. The Aviation Networking Forum is intended to provide networking opportunities to all participants.  It is not a convention or trade show.  Booths and freestanding displays are not permitted.  The Aviation Networking Forum will provide an 8’ x 8’ space, 1 standard table 6’ by 30”, 2 chairs, 1 trash can and one PRE-ORDERED 500 watt electrical power hookup.  All materials, whatsoever, including but not limited to printed, display and projected materials must fit within the confines of the table space provided.  Display material is limited to 20” in height from the top of the table.  No posters or displays can be placed on the floor around the table or in the provided chairs.  Company name signs will be provided by the Aviation Networking Forum and will be placed on the draping at the back of the each space.  Company signage, floor displays, or booths will not be permitted.

7. The Aviation Networking Forum is a Business Function of the Air Carriers Purchasing Conference Spouses and Guests will not be permitted into the Aviation Networking Forum.  Each company is allowed a maximum of three (3) representatives inside the booth at one time and all must be paid attendees of the Air Carriers Purchasing Conference .  In the spirit of fairness, gathering of other company representatives outside the booth or in the aisles surrounding the booth is strictly prohibited.   Violators are subject to penalties as determined by the ACPC Board of Directors.

8. Televisions, Computers or any other displays are permitted as long as they conform to the 20” height limit.  Should you require the use of phone lines, you must coordinate these requirements through the hotel or Freeman.  All costs associated with phone line usage will be the responsibility of the requesting company.

9. All companies participating in the Aviation Networking Forum must set up their areas between the hours of 11:00 am – 12:45 pm EST Sunday, August 24, 2008 .

10. Only the company/organization that registers for a booth at the Aviation Networking Forum (ANF) may display their products/services at that booth. Subletting booth space for a fee or for no fee at the ANF is strictly prohibited. A primary company and one legal division of that company may share a booth but only with prior approval from the ACPC Board of Directors.  Violators are subject to penalties as determined by the ACPC Board of Directors.

11. All food items provided by an exhibitor in their booth shall be limited to pre-packed and sealed snack and beverage items used as promotional giveaways.

12. An ANF Guide will be published and distributed.  It will be set-up like a buyer’s guide.  The guide will list each ANF registered company/organization alphabetically, by booth, and by a category.  Each company will be able to choose five (5) categories to have their company listed under.  The displaying company will be able to distinguish themselves as an OEM, Aftermarket Supplier, Repair Station, or Service within each category.   The ANF Guide, will not contain advertising and all ANF registered companies will have the same space in the guide.

13. Use of the ACPC logo is strictly prohibited for use on any promotional item without the written consent of the Board of Directors.

14. Due to the codes of conduct within many participating companies, the ACPC has adopted the following booth giveaway guidelines for the Aviation Networking Forum.  Therefore, no cash can be given away at any booth.  If you choose to give away a gift card; it may not be for more than $50 each.  Also, please limit the giveaway gift value to no more than $500 in value. 

 

15. The Aviation Networking Forum times will be set up as follows.  All company representatives must be positioned inside their booth by 12:45 p.m. There will be no exceptions. During the first one and one half hours ( 1:00 pm – 2:30 pm ) the ANF will be open for airline attendees only.  During this time, the exhibitors must remain behind the table in their booth ONLY.  You may not leave your booth to walk around the exhibit hall or take airline personnel to your booth.  After the first one and one half hours, from ( 2:30 pm – 6:30 pm ), the hall will open up to all business attendees and at that time exhibitors will be able to leave your booth. 

16. As mentioned above, the electrical outlet needs to be pre-ordered for your booth if needed.  It may be pre-ordered up to one week prior to the beginning of the conference.  Therefore, the deadline for pre-ordering electrical is Friday, August 8, 2008 , 4 pm EST.   If you miss this deadline, a surcharge of $50 will be charged to the exhibitor.  

17.  The ACPC Board of Directors reserves the right to rule on any matter not specifically addressed above.

Version 2 January 21, 2008